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Skype Web App

Downloadable handouts:

The Microsoft Skype Web App is available for users who are outside the University , do not have Skype for Business or Lync software, or are from KU and use a Mac. It is a browser-based meeting client which can be used to join online meetings. You can't schedule a meeting from the Skype Web App---you can only join meetings that have been scheduled. When you click the Join Skype Meeting hyperlink in a meeting invitation, the Skype Web App will open automatically in your default browser if:

  • the computer you’re using for a doesn’t have Skype for Business or Lync installed, and/or
  • you’re using a Macintosh computer

You will need to download and install a plug-in, which takes a few minutes. The plug-in enables you to participate in online meetings with full audio and video. If you do not want to share your video and audio, you can also call in using the phone number and conference ID from the initial invitation.

The Skype Web App:

  • Lets you join online meetings from a browser
  • Lets you invite people from outside your organization to an online meeting
  • Provides a separate mode for touch-screen devices
  • Doesn’t require a KU account

For more detailed information on Microsoft Skype Web App, see Microsoft's website.


Join a meeting

To join a meeting using the Skype Web App:

  1. Go to the meeting request and select → Join Skype Meeting.
  2. Your default web browser will automatically launch and take you to the meeting's URL. Note: For best results, use Firefox or Internet Explorer.
  3. Sign in by doing one of the following:
    1. Sign in using your KU Online ID and password (below).
    2. Sign in as a guest by selecting Sign in as a Guest. Type a guest name and select Join  meeting. Note: You cannot start a meeting as a Guest. By default, attendees who sign in as guests are not admitted directly to the meeting. Instead, they wait in the “Meeting Lobby” until admitted by a presenter.
  4. Install the Skype Web App plug-in, which is required for audio, video, and screen sharing. You only need to install it once. IMPORTANT:  Install the plug in even if you plan to call in to the meeting by phone. The plug-in is also required for video and screen sharing.
    1. Before you join the meeting, make sure Install Skype Web App plug-in is selected on the sign-in screen.
    2. Follow your browser’s instructions for downloading and installing the plug in. For example, in Internet Explorer, select Run when you see the alert at the bottom of the browser window.
    3. When prompted, select Allow, Allow and Remember, and/or Trust.

To join with Skype Web App if Skype for Business or Lync desktop software is installed:

In some cases you may want to join a meeting with Skype Web App even if the desktop version of Skype for Business or Lync is installed.

  1. In the meeting request, right-click Join Skype Meeting and click Copy Hyperlink.
  2. Open Firefox.
  3. Paste the meeting link into a browser address box, and add ?sl=1 at the end. For example:https://join.contoso.com/meet/patrick/ABCDEFGH?sl=1
  4. Press Enter to join the meeting with Skype Web App.
  5. Follow the prompts to sign in using your KU Online ID and password or sign in as a guest.

Options while in the meeting

The meeting room in Skype Web App provides quick access to all the meeting features, as well as plenty of room to view videos of the participants and shared meeting content. You can use a mouse to navigate the meeting room, or use touch gestures such as tap and double-tap on a -touchscreen device.

The icons to access most of the meeting features are near the lower part of the meeting room, and a few are on the top right of the meeting room. Let’s start with the ones on the bottom left of the room.

To view and send instant messages:

You can send instant messages (IMs) to the meeting participants during the meeting. However, your messages will be sent to all the participants. You can’t send IMs to individual participants.

  1. Select the message button to open an IM window.
  2. Type your message and select Enter to send the message.

To close the instant message window:

  1. Select the message button again or select the X button at the top of the window.

Using the audio controls:

If you’re getting meeting audio through your computer either from a built-in mic and speakers or a headset connected to the computer, select the phone/mic button to access the audio controls menu. You can mute/unmute yourself, put the call on hold, change your audio device, and control your audio volume from this menu.

Using the video controls:

If your camera is connected and set up, you can choose to share your video with other meeting participants to simulate a face-to-face meeting experience.

  1. Select the camera button to preview your video.
  2. If you’d like to share your video, select Start My Video.

To share content:

If you’re a presenter in the meeting, you can share content with the other participants.

  1. Select the monitor button.
  2. Select the type of content you want to share from the PRESENT tab — your PC’s desktop, an open program on your PC, a PowerPoint presentation, a blank whiteboard that all participants can write on, or a poll.
  3. Use the ATTACHMENTS tab to send attachments to the meeting participants that they can download to their computers.

To view participants and the status of their sharing capabilities:

If you’re a presenter, you can manage the meeting privileges of participants during the meeting.

  1. Select the People button.
  2. On the PARTICIPANTS tab, you’ll see all the presenters and attendees in the meeting listed in separate groups. Next to each participant’s name, you’ll see icons that indicate the status of their IM, audio, video and sharing capabilities.
  3. If you’re a presenter, you can manage the meeting privileges of participants during the meeting.
    1. Right-click or double-tap a participant’s name to display the participant options.
    2. You can then choose to mute/unmute, remove, or make the participant a presenter or attendee.
  4. To close the window, select the People button again or select the X button at the top of the window. To pin the window to the left side of the meeting room, select the arrow at the top of the window.

To change the layout:

The part of the screen where the videos or static pictures of the meeting participants are displayed is called the gallery.

  1. Select the Pick a Layout button.
  2. You can choose from Gallery View,Speaker View or Presentation View.

You can also increase the size of the meeting window. Select the Full Window button to enter the full window mode. On computers that are running the Windows operating system, press the F11 key to enter or exit your browser’s full window mode.

To view additional meeting options:

  1. Select the Options button on the top right of the meeting room.
  2. From the menu that displays, select Options to change meeting options, Meeting Entry Info to get meeting details such as the link to the Lync Meeting, conference ID and so on, and Help to access documentation and version information about Lync Web App.

To change navigation options:

  1. Select the hand button to switch between touch and mouse navigation modes. If you’re using Lync Web App on a touchscreen device, touch mode is on automatically.

 


Leave the meeting

To leave audio portion of the meeting: Leave audio

To disconnect only the computer audio part of the meeting, select the Hang Up button. You’ll still be able to see and share content, and view the static pictures of other participants, but you can’t receive or send video.

To completely leave the meeting:

  1. Select the Exit Meeting button.
  2. In the dialog box that displays, click OK to confirm that you want to exit the meeting.

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11/17/2017

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