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Create a Meeting

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Creating a meeting or appointment is a way to block out time for an event. An appointment is useful for an individual to block off time in his/her calendar for personal project work or reminders. Meetings are used when multiple people will be attending.

By default, creating an appointment or meeting will also notify the attendees before the event starts. When meeting with a group, it is best to send out a meeting invite. This serves as a communication tool and allows the organizer and attendees to view acceptance status of others. If the meeting should be canceled or the location changed, the organizer can update the meeting request to inform all attendees.


How to create a meeting:

  1. Click on Calendar at the bottom of the screen.

     
  2. Choose New Meeting.

     
  3. Click To… to add attendees.


     
  4. To search the global address list, type in the last name of the attendee.
  5. Select the attendee from the list.
  6. Click Required ->.


     
  7. To locate an individual in a contact group, use the dropdown to select Contacts. This will display the contacts and contact groups that have been created for this Outlook Account.
  8. Select the contact or contact group from the list of contacts.
  9. Click Required ->.


     
  10. Click OK.
  11. Type in the Subject of the meeting.
  12. If rooms are scheduled using the automated resource booking, click on Rooms… to view the availability of a room and send the room a meeting request to reserve it.

     
  13. Type in the name of the room.
  14. Select the room.
  15. Click Rooms ->.
  16. Click OK.

     
  17. Select the desired start and end date/times.
  18. Verify availability using the Scheduling Assistant.
  19. Click Send.

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